Wedding Budget Calculator
Bride & Groom
Subcontractors
Venue, Food & Drinks
Ceremony
Transportation & Accommodation
Custom Expenses
Total Expenses: $0
Remaining Budget: $0
What’s Included?
When you use our Wedding Budget Calculator, you gain access to a powerful and user-friendly budgeting system that covers every aspect of your wedding expenses. Here’s what you’ll get:1. Comprehensive Budgeting Tools
- Set your total wedding budget and adjust it as needed.
- Break down costs by category to track spending effectively.
- Compare estimated costs vs. actual costs in real time.
- Receive instant alerts when you’re close to exceeding your budget.
- View your overall financial status in one clear dashboard.
2. Predefined & Custom Categories
Our tool covers all the standard wedding cost categories, including:- Venue & Rentals – Reception hall, ceremony site, chairs, tables, linens, and decor.
- Catering & Drinks – Meals, appetizers, beverages, bar service, and cake.
- Attire & Beauty – Wedding dress, suit/tuxedo, accessories, hair, makeup.
- Photography & Videography – Professional photographers, videographers, and editing services.
- Music & Entertainment – DJ, live band, and additional performances.
- Transportation & Accommodation – Guest lodging, honeymoon travel, shuttle services.
- Wedding Stationery – Invitations, RSVP cards, signage, and thank-you notes.
- Gifts & Favors – Wedding party gifts, guest favors, and parent appreciation gifts.
- Officiant & Ceremony Costs – Marriage license, officiant fees, ceremony decor.
- Emergency Reserve Fund – A contingency budget for last-minute expenses.
3. Automatic Calculations & Budget Tracking
- Every entry is calculated automatically—no need for manual number crunching.
- Your total expenses and remaining balance update instantly with each input.
- Visual indicators let you know when you’re staying on track or overspending.
- Includes a built-in payment schedule to help you track vendor payments.
4. Vendor & Payment Management
- Store vendor contact details in one place.
- Mark whether a contract has been signed with each vendor.
- Track deposit amounts, installment payments, and due dates.
- Set reminders for upcoming payments to avoid last-minute stress.
5. Guest List & RSVP Integration
- Keep track of guest names, RSVP status, meal preferences, and plus-ones.
- Automatically update catering costs based on your final headcount.
- Plan seating arrangements and estimate venue space requirements.
- Monitor accommodation needs for out-of-town guests.
6. Export & Print Options
- Download a detailed budget breakdown for easy sharing with family and planners.
- Print your budget report to bring to vendor meetings.
- Sync your budget with spreadsheets or wedding planning software.
How This Solves Your Problem
Weddings can be expensive. Even with a solid budget in mind, hidden costs and unexpected expenses can add up quickly, leaving you stressed, overwhelmed, and financially strained. The last thing you want is to start your married life burdened by wedding debt.Our Wedding Budget Calculator eliminates financial uncertainty by providing clarity, control, and confidence over your spending. Instead of guessing how much you’ve spent, you’ll have a real-time financial snapshot at all times.This tool helps you:✅ Avoid financial surprises by tracking expenses as they happen. ✅ Stay within budget by getting alerts before you overspend. ✅ Make informed decisions about where to save and where to splurge. ✅ Reduce financial stress and focus on enjoying your engagement.Who Benefits the Most?
This tool is ideal for:- Engaged Couples – If you and your partner want full control over your wedding finances without relying on complicated spreadsheets, this tool makes budgeting easy.
- Wedding Planners – Professionals managing multiple weddings can streamline budgeting, vendor payments, and expense tracking for multiple clients.
- Parents or Family Contributors – If family members are helping with wedding expenses, they can stay informed on spending without unnecessary back-and-forth conversations.
- DIY Brides & Grooms – If you’re planning your wedding yourself and need a simple, yet powerful tool to keep finances in check, this is perfect for you.
Long-Term Benefits
Even after your wedding day, this tool teaches you financial discipline and planning skills that extends beyond your big day.- Helps you plan future big life expenses like a honeymoon, home purchase, or starting a family.
- Ensures you don’t accumulate wedding debt, giving you financial peace of mind.
- Serves as a keepsake to reflect on how much you spent and where.
How to Calculate Your Wedding Budget?
- Assess Your Finances: Determine your combined income, savings, and any debts. Calculate your monthly expenses, including household bills, living costs, and other financial obligations.
- Set a Realistic Budget: Decide how much you can afford to spend on your wedding based on your financial situation. Consider contributions from family or friends if applicable.
- Prioritize Expenses: Break down your budget into essential costs (needs) and discretionary costs (wants). Allocate funds accordingly, with major expenses like venue and catering typically taking up a significant portion.
- Use Budgeting Tools: Utilize wedding budget calculators or spreadsheets to estimate costs based on factors like location, guest count, and personal preferences.
- Review and Adjust: Regularly review your budget and make adjustments as needed to stay on track financially.
Why Choose Our Wedding Budget Calculator?
With so many wedding budgeting options out there, here’s what makes ours stand out:1. Simple & User-Friendly
✅ No complicated setup or learning curve—just enter your details and start tracking. ✅ Works on desktop, tablet, or mobile for easy access anywhere. ✅ Designed for all tech skill levels, whether you’re a budgeting pro or a beginner.2. Fully Customizable
✅ Tailor it to your unique wedding vision and financial needs. ✅ Add or remove budget categories as needed. ✅ Adjust your total budget at any time to reflect changes.3. Cost-Effective & Transparent
✅ No hidden fees, subscriptions, or complicated payment models. ✅ Affordable one-time purchase for lifetime access. ✅ No expensive software required—works instantly in your browser.4. Stress-Free Wedding Planning
✅ Say goodbye to financial guesswork and last-minute budgeting chaos. ✅ Gain complete financial transparency throughout the entire wedding process. ✅ Focus on celebrating your love while knowing you’re making smart financial choices.What is a Good Budget to Set for a Wedding?
Setting a good budget for a wedding depends on several factors, including location, guest count, and personal preferences. Here are some general guidelines:Average Costs:
- In the UK, the average wedding cost is about £24,069.
- In the U.S., it varies, with an average around $29,000.
- In Australia, it’s approximately $54,295.
Budget Allocation:
- Venue and Catering: Typically 37% to 50% of the budget.
- Photography and Videography: 10-12%.
- Florals and Styling: 6-8%.
- Attire: 8-10%.
Personal Budgeting:
- Consider your income, savings, and any contributions from family or friends.
- Prioritize essential costs over discretionary ones.
Tips:
- Price out vendors before booking.
- Manage expectations and set aside funds for unexpected expenses.
How to Calculate Cost per Person for a Wedding?
To calculate the cost per person for a wedding, follow these steps:- Determine Total Costs: Add up all expenses, including catering, venue, flowers, makeup, ceremony, music, dresses/suits, photography, and any additional costs.
- Calculate Total Cost of Amenities (TCA): Sum all the costs identified in step 1.
- Determine Number of Guests (G): Decide on the total number of guests attending the wedding.
- Apply the Formula: Use the formula $$ WCP = \frac{TCA}{G} $$ to calculate the cost per person (WCP).
- Consider Additional Factors: Include taxes and gratuities in your calculations, especially for food and beverages.
- Total Costs: $30,000
- Number of Guests: 200
- Cost Per Person: $$ \frac{30,000}{200} = $150 $$ per person.
What is The Budget Range for Weddings?
The budget range for weddings varies widely depending on factors like location, guest count, and personal preferences. Here are some general guidelines:- National Average: The average wedding cost in the U.S. is around $33,000 in 2025.
- State Variations: Costs can range from $14,444 in Alaska to $49,207 in Rhode Island.
- Guest Count Impact:
- Fewer than 10 guests: $11,667
- 10-30 guests: $17,048
- 30-50 guests: $18,768
- 50-75 guests: $20,581
- 75-100 guests: $24,769
- 100-150 guests: $33,957
- 150-200 guests: $41,286.
- Major Cities: Costs can be significantly higher in major cities, such as New York City ($63,000) and Los Angeles County ($48,000).